Policies

SICK POLICY

Our classes can be in close quarters and we thank you for helping us limit infectious disease transmission! Some guidelines to help you decide whether to keep your child home:

1. Lice: please stay home until nit free!
2. Fever: any elevated temperature please stay home, child should be afebrile/asymptomatic for 24 hours before coming in.
3. Diarrhea/Vomiting: please stay home
4. Pink Eye with discharge: please stay home
5. Coughs: A child who is coughing frequently (every 1-2 minutes) should stay home.
6. Sore Throats: If accompanied by fever and/or other symptoms such as vesicles on hands, feet, please stay home


DECISIONMAKING STRUCTURE

As a cooperative we will make decisions with a 75% supermajority.

We will strive for efficient and effective decisionmaking, working to create “good enough” decisions, knowing that we are a work in progress that can improve as needed.

We will strive to listen and speak with respect for each others’ time and feelings, and to address each others’ concerns with an open heart and an eye to solutions.

All proposals will be written by a committee or ad hoc group of 3 or more people.

All proposals will be in line with the stated mission and vision of RHC.

All proposals will be shared with full membership a minimum of 1 week before they are to be voted on.

As much as possible questions, concerns, and amendments will be shared and discussed online in advance of the vote, in order to limit time in group meetings.

Decisions will be made by a quorum of 70% of active members. This includes members in attendance and those who were consulted in advance of the meeting and have sent a proxy or their support of the decision in writing.

If amendments are added to a decision in a meeting and that decision is passed, members not in attendance will have 1 week after receiving the decision to comment.

Decisionmaking Process in a Meeting:

  1. Committee responsible for creating the proposal presents proposal to group.
  2. Facilitator asks for clarifying questions and allows the committee to respond
  3. Facilitator asks for concerns specific to the proposal. Concerns are discussed and if needed, amendments offered.
  4. Once concerns are addressed, if time allows the proposal is voted on by show of hands. Alternately, if there are too many concerns, the proposal goes back to committee or is tabled.

Exceptions:

  1. Amendments to Mission and Vision: all amendments to the mission and vision of RHC will require a 100% quorum.
  2. Expulsion of a Member: The decision to remove someone from the group will require a 70% quorum and 51% majority.

Thanks to the Common Fire Beacon-Newburgh community for much of the language used above.


CONCERN RESOLUTION

Concern Resolution Meeting Process:

After someone has filled out a concern form and it’s been determined by the Concern Resolution Committee that there should be a meeting to resolve the concern the steps below will be taken.

The goal of this meeting process is finding a solution to the problem. The Committee will hold a meeting in a private comfortable neutral place. The rules for our meeting will be: no name-calling, everyone takes turns talking, no interrupting, and everything is private and confidential. One Committee member will take notes which will be archived on the website for Committee members viewing only. A copy will be given to all participants involved.

  1. First, we’ll introduce everyone involved.
  2. Then we’ll ask the first person what happened. Then we’ll paraphrase to make sure we have heard correctly.
  3. We’ll ask how that person felt at the time of the situation(s). We’ll reflect back the words.
  4. We’ll ask the next person what happened. Then we’ll paraphrase to make sure we have heard correctly.
  5. We’ll ask that person how they felt at the time of the situation(s), then reflect back their words.
  6. We’ll repeat these steps with everyone involved in the situation.
  7. We’ll ask each person in turn what they could have differently during the situation, then paraphrase each idea.
  8. We’ll ask each person what they have already tried to do to resolve the situation.
  9. We’ll ask each person in turn what they could do here and now to help solve the problem, and paraphrase each idea.
  10. We’ll ask each person what they would like the other people to do about the situation.
  11. We’ll help bring everyone involved closer to a solution using creative questioning.
  12. We’ll help the participants find a solution they feel good about.
  13. We’ll repeat the solution and all of its parts to the participants and ask if each one agrees to it. We’ll promise to check up on the results of the solution within a month.
  14. We’ll congratulate everyone on successfully solving the problem with respect and compromise.

Thanks to the Columbus Unschoolers Cooperative for much of the language used above.

MEMBER EXPECTATIONS

  • We expect all members to treat each other, FPC, and its staff equally and with kindness and courtesy, and to always strive to leave things at FPC as good or better than we found them.

  • We expect members to be on time and prepared for co-op, classes, and volunteer duties. Post a message on Slack in advance if you’ll be late or know you’ll miss co-op. Be sure to swap or drop any task you committed to that day on Slack.

  • We expect every family to take at least[number of shifts TBD] and to help with cleanup or setup when signed up for those shifts, and to attend meetings and lunch. Our members need to be flexible and willing to cover whatever needs to be covered.

  • We expect members to watch out for each other and help where needed. For example smaller children may need help getting to their destination.

  • Kids who usually attend co-op with their family are eligible for an occasional drop off day (due to family conflicts or illness or other agreed upon reasons). Eligibility depends on kid’s ability to follow all co-op rules and respond to feedback from on-site adults, as well as their general independence during the co-op day. The parent must coordinate clearly with an on-site adult so kid and adult know who is responsible should the kid need help during the day. It is suggested that the kid and adult check in first thing in the morning, during lunch, and before the kid goes home. Parent who is picking up should touch base with the on-site adult prior to leaving with the kid. Fee for this is $10 per family for the day that parent is not on site.

  • We expect a reminder and gentle redirection if someone is not following the rules; if that is not enough, talk with the person and/or the person’s adult about your concern, organizers are also available to help.

  • We expect members to foster a kind, open, and respectful environment at our co-op. We will be mindful of our speech and use gentle and kind words with other parents and students (including our own children and parents) while at the co-op. Inevitable disagreements and conflict will be handled with respect and support from others when needed.

  • We expect members to use the Concern Resolution Process if they need more help.

  • We expect members to follow the Programming Proposal process.

  • In general: we expect each member to be a team player, to be 100% responsible for the running of the co-op, to be proactive in addressing concerns, creating changes or tweaks that can improve all of our experiences, and fulfilling their membership obligations.

  • We expect adult members to use the coop as a time of creative exploration, learning, playing, and discovering alongside their kids.

SITE RULES

We love our site! Here’s some of the rules we all agree on to respect the space:

  • Wear shoes and walk in the building

  • Loud voices are for outside! Keep voices at a reasonable level indoors.

  • If an area is closed because there is no monitor someone will open it if you find adult monitors.

  • Outdoor play area is on the front lawn. No climbing on or under the building.

  • A child cannot be outside alone. If there are not two adults supervising the yard it is closed until some are found. A parent can take their own children to the yard alone. If more children join there must be at least two adults present.

  • Food may only be eaten in the social hall (designated tables) or yard.

  • Kitchen may only be used for the sink and to plug in our coffee pot.

  • Children can travel from one place to another alone but not wander the halls or stay on the stairs in an area without any of our adults supervising. People may quietly walk and talk in the upstairs hallway, not disturbing activities in the classrooms.

  • Quiet Room is for quiet activities only. If you want to chat (you too parents!) please go out into the hallway, making sure there are still two supervising adults left in the room.

SCREEN POLICY

Because the use of screens and other technology is so varied across co-op families, we will not use screens in the social hall. Adults may use their screens, hopefully with a consciousness of how they are using screens and if and how they are impacting the co-op dynamic. Teens may use screens in the library and during lunch. If an offering involves the use of tech including screens, it will be scheduled in a classroom and students may attend with their parents’ permission.

There are no restrictions on types of offerings at RHC. As long as the offering a) doesn’t break any laws including hate speech law b) doesn’t threaten our relationship with FPC (see space use policy) c) can be done in a separate space from the larger group if concern about age appropriateness